Once approved, it is the duty of the organizers to publicize the Special Session among researchers and practitioners in the field and attract a sufficient number of papers.
Papers submitted to special sessions will undergo the same review process as regular papers. The special session chairs of the respective special session are responsible for organizing the review process, assuring at least three reviews per paper. This includes a selection of reviewers from their peers.
Before starting the review process, SS organizers must explicitly declare papers which present a conflict of interest for them. A conflict of interest arises where the judgment of a paper quality can be influenced by the organizers being authors or knowing some of the authors. To ensure independent reviews, this conflict must be marked as such in the submission system and the SS chairs notified so that they can arrange the review process.
A minimum of 5 accepted papers with authors from at least 3 independent institutions is required for each session. If a session has too few papers, accepted papers will be allocated to regular sessions wherever possible. In case of indication of weakly organized special sessions, the conference organizers will support the organizers with advice but reserve measures including cancellation of the respective special session.
Organizers of a successful Special Session will get one free registration and finally included in the program for their own use when attending the conference.